İMER-L&T İŞ MAKİNALARI ANONİM ŞİRKETİ
PERSONAL DATA PROTECTION INFORMATION TEXT FOR BUSINESS PARTNERS
Identity of the Data Controller
As the data controller, we, İmer-L&T İş Makinaları Anonim Şirketi (the “Company”), registered with the Aksaray Trade Registry Office under number 6038 and operating at Erenler OSB Mah. 13. Sokak. İmer Apt. No: 23 Merkez, Aksaray, are hereby notified of the following matters within the scope of our obligation to inform you in order to ensure that we comply with Law No. 6698 on the Protection of Personal Data (“Law”) regarding the personal data we obtain from our business partners within the scope of our activities.
Purposes for Processing Personal Data
Your personal data, consisting of your identity data, contact data, vehicle data, and audio/visual data, is processed by the Company in accordance with the fundamental principles stipulated in the Law, for the following purposes:
To secure the Company’s physical premises and conduct field security processes within the scope of occupational health and safety,
To conduct domestic and international logistics operations after product sales, and
To complete customs procedures after product sales.
In addition, your aforementioned personal data may be transferred to the Company’s physical archives and information systems, including the ERP application, email servers in Finland, and camera recording devices, and stored in both digital and physical environments.
To Whom and for What Purposes May Processed Personal Data Be Transferred
To fulfill the purposes described in Article 2 of this Disclosure Statement, your collected personal data may be transferred to:
The Company’s ERP system service provider due to its use of the ERP system;
The group company and relevant cargo companies in Italy for the audit of logistics processes;
The occupational health and safety company with which we cooperate to ensure field security within the scope of occupational health and safety;
The email account provider in Finland for the execution of email system processes through your email correspondence with the Company;
The relevant Regional Gendarmerie Command for the management of physical site security.
Method and Legal Basis for Collecting Personal Data
Your personal data may be collected by or through the Company, whether automatically or non-automatically; Data may be processed and transferred for the purposes specified in Articles 2 and 3 of this Information Text, including the establishment or performance of a contract and the legitimate interests of the data controller, for the legal reasons specified in Articles 5 and 6 of the Law.
Your personal data is collected by the Company from information submitted to you verbally, physically, and electronically in writing, through applications and software used within the scope of the Company’s activities.
Rights of the Personal Data Owner
Pursuant to Article 11 of the Law, business partners whose personal data is processed may contact the Company and make requests regarding the following:
To learn whether their personal data has been processed;
To request information regarding the processing of their personal data if it has been processed;
To learn the purpose of processing their personal data and whether it is being used in accordance with these purposes by us;
To learn the third parties to whom their personal data has been transferred, domestically or internationally;
To request correction of their personal data if it is incomplete or inaccurate; To request the deletion, destruction, or anonymization of personal data if the reasons requiring its processing no longer exist;
To request notification of these data to third parties to whom the data was transferred in such cases or in the event of correction;
To object if you believe that a detrimental outcome has been produced by the analysis of processed data exclusively through automated systems;
To request compensation for any damages incurred due to unlawful processing.
You can submit your requests regarding your aforementioned rights to the Company using one of the channels listed below by completing the “Personal Data Owner Application Form,” which you can access at www.imer-lt.com.tr:
By applying in person to Erenler OSB Mah. 13. Sok. Imer Apt. No: 23 Merkez, Aksaray, after verifying your identity;
To the Company’s e-mail address, ik@imer-lt.com.tr, via your registered e-mail address (KEP), or using a secure electronic signature, mobile signature, or the e-mail address previously notified to the data controller by the relevant person and registered in the data controller’s system; or through software or an application developed for the application purpose.
Your applications will be processed free of charge, in accordance with Article 13 of the Law, depending on the nature of your request, as soon as possible and within thirty days at the latest. However, if your application is to be responded to in writing, a processing fee of 1 Turkish Lira may be charged for each page exceeding ten pages, in accordance with Article 7 of the Communiqué on Application Procedures and Principles to the Data Controller.
İMER-L&T İŞ MAKİNALARI ANONYMOUS COMPANY
IN ACCORDING TO PERSONAL DATA PROTECTION LEGISLATION
BUSINESS PARTNERS EXPLICIT CONSENT TEXT
Registered with the Aksaray Trade Registry Office under number 6038, Erenler OSB Mah. 13. Sok. İmer Apt. As İmer-L&T İş Makinaları Anonim Şirketi (the “Company”), operating at No: 23 Merkez, Aksaray, we request your explicit consent for the processing and/or transfer of your personal data, except for cases that fall within the exemption from the obligation to obtain explicit consent for the processing and transfer of personal data under Personal Data Protection legislation (e.g., where required by law or necessary for the performance of a contract). We request your explicit consent for the processing and/or transfer of your personal data as follows:
I hereby expressly consent to the transfer of my personal data, consisting of my identity data, contact data, visual/audio data, signature data, and vehicle data, to the email account provider located in Finland for the purpose of managing email system processes within the scope of my email correspondence with the Company, and to the group company located in Italy for the purpose of overseeing logistics processes.
I declare that I have been informed by the Company through the Information Notice and that I knowingly and willingly consent to these matters.
☐ I accept.
☐ I do not accept.
Name – Surname:
Date:
Signature:
